Administrative Assistant, Workforce Development

Company: Lewis University
Location: Romeoville
Posted on: January 24, 2025

Job Description:

PAF/Position Details



Position Details




Position Title
Administrative Assistant, Workforce Development




Position Status
Full-Time







Budget Summary




Base Pay
$20.88 per hour







Position Summary Information




Job Description Summary
The Administrative Assistant plays a vital role in ensuring the smooth operation of office functions and supporting the workforce education programs. This role is responsible for a variety of administrative tasks, working collaboratively with internal and external stakeholders.


Please click the link below to learn more about our benefits.






Responsibilities
Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration, and active support of the University's Mission in Catholic and Lasallian higher education.

• 
  
• Perform general administrative duties, including filing, data entry, and managing correspondence.
  
• Assist with financial tasks, such as processing invoices, tracking expenses, and preparing reports.
  
• Manage schedules, coordinate meetings, and maintain office calendars.
  
• Provide excellent customer service by handling inquiries and resolving issues promptly.
  
• Order and manage office supplies and training materials to ensure efficient daily operations.
  
• Support Project Management team in processing student reimbursements following the University's processes and procedures.
  
• Support special projects and other duties as assigned.
  
• Support administrative processes related to workforce education programs.
  
• Manage procurement processes, including purchase requests and vendor payments.
  
• Ensure proper documentation and record-keeping for audit and compliance purposes.
  
• Work collaboratively with the Business Office Manager to ensure all accounting related with the Institute for Workforce Education is accurate.
  
• Assist in planning and organizing office events, team meetings, or training sessions.
  
• Monitor and update company databases, ensuring all information is accurate and current.
  
• Perform other duties or projects as assigned by leadership.
  
  
  
  
  
  
  
  Minimum Qualifications
  -Enrolled in business courses (accounting, finance, or management).
  -Bilingual/Bicultural
  -Knowledge of higher education culture and/or workforce training.
  -Proficiency in Microsoft Office Suite.
  
  
  
  
  Preferred Qualifications
  Associate degree or higher recommended, but not required.
  
  
  
  
  Essential Duties
  
  
  
  
  
  Work hours
  Full-time; 37.5 hours per week
  
  
  
  
  
  
  
  Posting Detail Information
  
  
  
  
  Posting Number
  S01512
  
  
  
  
  Posting Date
  01/08/2025
  
  
  
  
  Closing Date
  
  
  
  
  
  Open Until Filled
  Yes
  
  
  
  
  Special Instructions Summary
  
  
  
  
  
  
  
  

Keywords: Lewis University, West Allis , Administrative Assistant, Workforce Development, Accounting, Auditing , Romeoville, Wisconsin